Student Records

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Student Records

There are four important documents that students should be aware of throughout their time in secondary school.

Report Card

Imagi-Minds issues an official Ontario Secondary School Report Card when a student reaches the midterm point of a course and again upon course completion. One copy will be sent directly to the school holding the student's Ontario Student Record (OSR) to be added to the record and to the Ontario Student Transcript (OST). The student will also receive an electronic copy by email.

The report card provides a percentage grade which reflects the corresponding level outlined in the achievement chart for the discipline. A student successfully earns the credit when a final grade of 50% or higher is earned.

The final grade for each course in Grades 9–12 will be determined through the completion of both course work and a final evaluation. Course work and assessments will make up 70% of the final grade. This portion of the grade should reflect the student’s most consistent level of achievement. However, special consideration can be given to more recent evidence of achievement. The remaining 30% of the final grade will be based on a final evaluation delivered as an examination, performance essay, and/or other method suitable to the course content.

The report card also provides a record of the learning skills demonstrated by a student in each course. Learning skills will be assessed in the following six categories: Responsibility, Organization, Independent Work, Collaboration, Initiative, and Self-Regulation. These learning skills are evaluated using a four-point scale (E–Excellent, G–Good, S–Satisfactory, N–Needs Improvement). The report card includes the teacher’s comments on what a student has learned, their significant strengths, and the next steps for improvement. The report may also include the principal's comments on a student’s performance.

Ontario Student Transcript

The Ontario Student Transcript (OST) is an official document issued by public, Catholic, and Ministry-inspected private schools in Ontario, as well as international schools authorized to grant Ontario Secondary School Diploma (OSSD) credits. The OST is a record of all secondary school courses and other OSSD requirements completed by a single student. This document is stored in the student’s Ontario Student Record (OSR) and is retained for 55 years following the end of a student’s high school education.

The OST will track and record

  • OSSD credits successfully earned
  • Unsuccessful course attempts in Grades 11 and 12
  • Withdrawals from Grade 11 and Grade 12 courses if the student progresses past the mid-term point
  • Repeated courses in Grades 11 and 12
  • Equivalent credits granted for schoolwork completed at institutions outside of public, Catholic, and Ministry-inspected private schools in Ontario or Ontario international schools
  • Completion of the required 40 hours of community involvement
  • Satisfaction of the Ontario Secondary School Literacy requirement
  • Any Ontario Secondary School Diploma or Certificate earned

Imagi-Minds will be responsible for keeping the OST updated for any student whose OSR resides with ImagiMinds.  An official copy of the OST may be released to a student upon request if Imagi-Minds holds that student’s OSR. Students requiring a copy of the OST from Imagi-Minds may contact the Records Team

Ontario Secondary School Diploma

The Ontario Secondary School Diploma (OSSD) is the primary goal of high school students in Ontario. Students must successfully complete a total of 30 credits (of which 18 are compulsory), satisfy the Ontario Literacy Requirement, and complete 40 hours of Community Involvement Activities in order to earn the OSSD. A credit is earned following the successful completion of a 110-hour course that aligns to the curriculum expectations as outlined by the Ontario Ministry of Education.

ImagiMinds will issue the OSSD to students who take all of their courses with ImagiMinds or to those who have completed courses at other schools but have successfully completed their final credit or credits with ImagiMinds. The OSSD issued by ImagiMinds is the same OSSD as that issued by any public, Catholic, or Ministry-inspected private school in Ontario and is recognized by colleges and universities around the world.

Ontario Student Record

The Ontario Student Record (OSR) is a physical file folder which must be created for each student upon registration. This includes registering for any public, Catholic, or Ministry-inspected private school in Ontario and registration at international schools authorized to grant OSSD credits. The OSR contains all official school records for a single student. Every student taking a course with Imagi-Minds must either have an existing OSR or must arrange to establish a new OSR. The contents of the OSR are protected by the Education Act and Freedom of Information legislation for the province of Ontario.

If a ImagiMinds student is also currently attending or has graduated from another school granting OSSD credits, that student's OSR may continue to reside at the home school. When a student completes a course, ImagiMinds will send an official copy of the final report card directly to the home school, where the credit will be added to the student’s Ontario Student Transcript.

If ImagiMinds is a student’s primary school of registration or a student does not have an existing OSR, ImagiMinds may need to contact the student to facilitate the creation or acquisition of these records.

Requesting an Existing OSR

If ImagiMinds determines that the most appropriate course of action is to request a student’s existing OSR from his or her home school, the following must occur:

  • The student, or parent/guardian if the student is under 18 years of age, will contact the school hosting the OSR to grant permission for the OSR to be transferred to ImagiMinds.
  • The student will contact the Guidance department at ImagiMinds to confirm that permission has been granted.
  • The Guidance department at ImagiMinds will formally request that the school transfer the student's OSR to ImagiMinds.

The responsibilities of ImagiMinds will include requesting and receiving the OSR, reviewing the documents in the OSR, and maintaining up-to-date records within the OSR, including the Ontario Student Transcript.

Establishing a New OSR

If ImagiMinds determines that a new OSR must be created, the following steps will occur:

  • The student will provide a copy of government-issued identification to ImagiMinds Guidance.
  • ImagiMinds will issue an Ontario Education Number (OEN) unique to that student.
  • ImagiMinds will create an OSR for the student.

The responsibilities of ImagiMinds will include issuing the OEN, creating the OSR, and maintaining up-to-date records within the OSR, including the Ontario Student Transcript.

OSR Services

After an OSR has been established by ImagiMinds or received from another Ontario school, there are optional services available from ImagiMinds.

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